Optimise your Office 365 subscription with ease using FLEX

Many organisations would like to take advantage of SharePoint, Yammer and OneDrive from their Office 365 subscription but are put off by the complexity, time and cost of setting it up. Maximising your investment and making the most out of the SharePoint, Yammer and OneDrive workloads is easier than you might think.


With FLEX you receive an out-of-the-box interface that utilises automation technology and pre-built solutions. FLEX provides a Best of Breed Intranet, Next Generation Collaboration and a Self Service Digital workplace, based on a familiar, smartphone user experience, which means less training for your end users and increases adoption of the various workloads in Office 365. Deployment of FLEX is also quick and easy and reduces the time and cost associated by 70%.


year one user adoption of Office 365


reduction in deployment time and related costs


reduction in four-year Office 365 ownership cost

Best of Breed Intranet

Exceptional pre-built intranet for Office 365 and SharePoint

  • Engaging internal communication

    A quick and easy way to keep your team informed with corporate news, events, staff blogs, announcements, internal system status and alerts.

  • Cut out needless time wasting

    Avoid wasting time finding the right information with the world-of-work dashboard, personalised content, summary hubs, departmental hubs, FAQs and workspace and document search.

  • Business critical documents in one place

    Make documents available for re-use with FLEX’s document finder widget, document search, anatomy of best practice, followed documents, popular documents and search centric display.

  • Right people, right time

    Make it easy to find the right people and skills with the people finder, buildings directory, content commenting, Yammer integration, skills search, and followed people.

Next generation collaboration

Taking self-service to the next level and providing real time collaboration at your fingertips

  • Work as a unified team

    Easily set up shared workspaces to collaborate with a library of over 50 common business scenarios, or create your own.

  • Ensure and follow best practice

    With a library of over 70 business strategy templates, easily select or create and share best practice.

  • Business social is key

    A quick and simple way for your team to engage with easy ad-hoc sharing, discussions, creating and following business topics and people, and Yammer integration.

  • The information you need, when you need it

    Easily collect information from employees, partners and customers with a library of over 800 business forms.

Virtual digital workplace

Access all your digital work effortlessly from one place

  • One place to go

    No more confusion over where to find content with consistent navigation, user configuration, integrated taxonomies, content aggregation and featured and highlighted content.

  • Self-serve your business tools and processes

    Empower your users with self-service through user customisation, a wide range of apps, wizard interface, and built in governance and security.

  • Work with ease

    Reduce training costs with a great user experience with a simplified interface, consistent navigation, mobile friendly platform, video tutorials and searchable directory.

  • Anytime, anywhere

    Access your information any time, any place or on any device with a fully responsive, mobile first platform, end to end navigation, Azure app store integration and cloud and hybrid compatibility.

FLEX ‘Mass Adoption First’ Deployment

FLEX turns the traditional SharePoint approach of “Mass Adoption Last” on its head. We focus on reducing time to value by separating slow, complex, custom requirements* from rapid out-the-box capabilities that can be used immediately by most people.


Mass adoption is supported with digital awareness campaigns, user videos, live and recorded webinars, and other low touch, scale based activities. Custom requirements are built alongside the mass adoption project and delivered as a series of incremental updates following mass adoption.

We deliver your out-the-box intranet, collaboration, workplace solution
We work with you to identify out-the-box feature for rapid mass adoption
We work with you to identify custom capabilities and governance*
We train IT and power users on the rapid mass adoption features
We launch and go live with rapid mass adoption features to all users
We build and launch custom capabilities as incremental updates*

*Features available on FLEX Enterprise only

The Technology Behind FLEX

FLEX is built on the latest Microsoft enterprise technology – SharePoint, Office 365 and Yammer. We have seamlessly combined the best features of these tools to create an engaging platform that draws on their strengths to help your colleagues be more productive, more collaborative and more engaged.


Alone, Microsoft’s tools are powerful, yet to work at their best and fit around your needs they can require significant customisation. FLEX avoids this often risky and time consuming process by providing a wealth of high value generic capabilities from day one. In doing this it facilitates instant user satisfaction and widespread adoption within weeks.

Optimising Office 365 with FLEX videos

Want to learn a more about how FLEX in a nutshell? Or how FLEX can drive optimisation of SharePoint and OneDrive? Check out our FLEX in a nutshell video and a video blog with ICS’ Solutions Director, Andrew Smith and SharePoint Infrastructure Lead, Richard Kleiser.

FLEX in a nutshell

How FLEX optimises SharePoint and OneDrive

FLEX Automation pricing

FLEX provides a powerful yet cost effective platform that significantly reduces deployment times and related costs by up to 70% compared with bespoke builds. Check out our pricing table below, and discover which version of FLEX suits your organisation.

Compare plans



  • Users
  • Support and Updates
  • Internal Communications
  • Directories
  • Discovery Hub
  • Summary Hub
  • Departmental Hub
  • Document Hub
  • App Store and Tools
  • Standard Apps
  • Business Process App Library
  • Custom Apps
  • Authentication and Approval Hub




  • 1-299
  • X
  • X
  • X
  • X
  • X

FLEX Enterprise



  • 300 – 2499




  • 2500+ **

* The prices shown are a guide based on an average number of Office 365 or SharePoint users. Prices are based on annual contract, but other price plans are available, please contact us for more information

** Please contact us for pricing for organisations with users over 5000.

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